HomeChapter Leadership Workshop (formerly Mentorship Weekend)


 

Mark your calendars now for this year’s Chapter Leadership Workshop to be held in Pittsburgh, PA, from July 20-22, 2018. ONS is also excited to announce a new hotel/venue for the CLW, the Omni William Penn Hotel in downtown Pittsburgh! Make plans to join us for a great weekend of learning, professional networking, and fun!

 

Primary and Additional Representatives


Primary Representatives:

Your chapter's primary representative is the mandatory attendee, whose costs are covered by ONS.  Primary reps must register and book their housing and flights through the systems provided by ONS.  Most costs will be covered upfront by ONS, and the cost of the hotel, and gas (if driving) will reimbursed after the conference.

Additional Representatives:

Your chapter is welcome to send additional representatives, at cost to your chapter.  These costs include registration, transportation, and housing (however, additional representatives are welcome to share the hotel room of the primary rep).  Additional reps must register and book their housing through the systems provided by ONS, but are free to book their flights through the vendor of their choice.

 

Transportation


Primary representatives should book air travel through American Express TravelLink (please note, this is not necessary if you are planning on driving).  American Express TravelLink has been provided with the name of the primary representative for your chapter - if your primary representative has changed you need to inform ONS (chapters@ons.org) so we can update our roster.

American Express TravelLink will work with you to find the most efficient travel arrangements. Additional representatives are free to book their travel using the vendor of their choice (ex: Expedia, Travelocity, etc.) at their own cost. 

Attendees should plan to be at the hotel by 5:00 pm on Friday, July 20th and depart after 3:00 pm on Sunday, July 22.

Those planning on driving will be reimbursed for gas and mileage (at the IRS rate of 54.5 center per mile) up to $500 round-trip.  Please retain all receipts for reimbursement.

Parking will be located at the Mellon Square Parking Garage, directly across from the hotel.  The garage has entrances/exits on both Oliver Ave. and Sixth Ave.  Rates are $6/night after 4:00 pm on Friday.  For more information on the garage and pricing, please visit: http://www.pittsburghparking.com/mellon-square 

Transportation from the airport will be arranged for all registered attendees, via Super Shuttle.  Departure buses for Sunday afternoon will also be assigned.  More details to come.

 

Accommodations


This year's Leadership Workshop will be held at the Omni William Penn Hotel in downtown Pittsburgh. 

ONS will reimburse primary representatives for two nights - Friday, July 20 and Saturday, July 21.  Additional representatives are welcome to share rooms with their primary representatives.  However, ONS will only be covering the cost of a single or double occupancy room - the chapter will be responsible for any charges related to additional guests.  If additional representatives choose to stay in their own room, their chapter will also be responsible for covering that cost.  

Attendees should book their accommodations through the system provided by ONS.  Any changes to your reservation should be made directly with the hotel.

For any questions regarding your hotel reservation, please contact the Omni directly at: 412-281-7100

 

Frequently Asked Questions


What is the registration fee for Additional Representatives?

The current registration fee for Additional Representatives is $375.  All Additional Reps must let us they are coming (by e-mailing chapters@ons.org) and register by the May 31st deadline.

What is the cost of a hotel room for an Additional Representative?

Hotel costs can be found at the Omni William Penn Hotel's website for Leadership Weekend: https://www.omnihotels.com/hotels/pittsburgh-william-penn/meetings/ons-2018-leadership-conference

Will there be Wifi at the event?

Yes, Wifi will be provided.

What should I bring to Leadership Weekend?

Some things to consider bringing:

  • Business cards for networking
  • A sweater for session rooms
  • A refillable water bottle

What do I do when I arrive at the airport?

When you arrive at the airport, ONS staff will direct you to the appropriate shuttle areas to take you downtown.

What is there to do in Pittsburgh?

Lots!  Check out https://www.visitpittsburgh.com/ to learn more about our beautiful city.

 

Reimbursement


Only primary chapter representatives are eligible for reimbursement.  Please note that flights and registration are already included for primary reps - there will be no upfront cost for the attendee.  The following expenses will be reimbursed by ONS:

  • Two nights at the Omni William Penn Hotel (Friday, 7/20 and Saturday, 7/21).
  • Gas and mileage at the standard IRS rate (if the attendee chooses to drive).
  • Parking (if the attendee chooses to drive).
  • Transportation from the airport (if a flight was delayed or arrival was outside of the standard window - otherwise, this will be already included).
  • Lunch on Sunday during your return travels.

Please remember to keep all receipts, as they will be needed to verify your expenses and process your reimbursement.  Reimbursement forms will be available closer to Leadership Weekend.  Forms must be turned in after the conclusion of Leadership Weekend.  All forms should be returned via mail or fax to the address listed on the form by August 31, 2018.  Any report received after August 31 will incur a $55 late fee that will be deducted from the reimbursement.  Forms must be received during the same fiscal year as the event, so any forms received after December 31, 2018 will not receive reimbursement.

The following expenses will not be covered by ONS and will be the responsibility of the attendee:

  • Alcohol
  • Meals (except for lunch on Sunday during your return travels)
  • Additional nights at the hotel
  • Any incurred/incidental hotel charges 
  • Gas and mileage expenses that exceed $500

 

Registration (Primary Representatives)


Primary representatives should follow the steps below to complete their registration by no later than May 31, 2018:

  1. Book your travel through the American Express TravelLink (please note, this is not necessary if you are driving).  To book, please call 1-800-344-8212, press 3 for Executive Travel Services, and dial extension 6404 to speak with our agents, Pam Pappas, Theresa Gorrasi, Anita Freeman or Kate Wright (M-F 8am–6:30pm EST.)  Other agents are available between 6:30- 9pm ET by dialing 6404, then press 0. Should you receive voicemail, leave a detailed message and the best time to return your call. If you prefer contact by email, please send your initial email to teamamber@travelink.com.
  2. Book your hotel room for Friday, July 20 - Sunday, July 22 through the Leadership Weekend Omni site: https://www.omnihotels.com/hotels/pittsburgh-william-penn/meetings/ons-2018-leadership-conference . The hotel will ask for a credit card to hold the room, and you will be charged at check-in.  ONS will reimburse the cost of your stay.
  3. Complete your registration form here: https://www.eventbrite.com/e/2018-ons-chapter-leadership-weekend-primary-representative-tickets-43021687024.  Please note that this registration is password protected.  Please reach out to us at chapters@ons.org if you did not receive a password via e-mail.

 

Registration (Additional Representatives)


Additional representatives should follow the steps below to complete their registration by no later than May 31, 2018:

  1. Book your travel through your preferred method (airline website, travel site, etc.)
  2. Book your hotel room (if applicable) for Friday, July 20 - Sunday, July 22 through the Leadership Weekend Omni site: https://www.omnihotels.com/hotels/pittsburgh-william-penn/meetings/ons-2018-leadership-conference .  If you are sharing a room with your chapter's primary representative, this is not necessary.
  3. Complete your registration form here: https://www.eventbrite.com/e/2018-ons-chapter-leadership-weekend-additional-representative-tickets-45476738148Please note that this registration is password protected.  Please reach out to us at chapters@ons.org if you did not receive a password via e-mail.